Privacy policy

Personal Data Protection

We carefully treat all data collected as confidential and use it under the framework of Aristoil project activities in compliance with EU legal regulations and the Interreg MED Programme.  

All data collected and managed under the activities of the project Aristoil, namely accounts, public subscribers, event registrations, is in strict compliance with the new Regulation (EU) 2016/679, General Data Protection Regulation. 

To perform its duties as data controller, the [name of partner institution having been elected among the partnership to play the role of DPO], has appointed a Data Protection Officer.

Who is concerned by this notice?

This notice is addressed to the following publics: 

  • project partners mentioned in the list of beneficiaries; 
  • respondents to surveys;
  • registered participants in events;
  • account owners in the exchange areas;
  • all publics registered through the projects website for surveys and events;
  • newsletters subscribers of any outsourced database application.

For what purposes do we store your data?

We collect data to perform our legal obligations as co-funded EU project, in order to fund the activities of the partner institutions during the implementation of the operation.  

As a funded project by the Interreg MED Programme we are legally bound by EU Regulation (Regulation (EU) No. 1303/2013) to publicly disclose information, namely: 

  • Participate in the list of co-financed operations that includes information on the partner institutions; 
  • Give information regarding the projects partners, usually references of the partner institutions on catalogues and databases.  

The scope of the data collected is the strictly necessary for each purpose, avoiding as much as possible personal information. However, no personal information is collected without the knowledge and consent of the target publics. 

No data will be shared with third parties, including other project beneficiaries, or used for unintended purposes without the express consent and prior notification of the interested people.  When personal data is collected, the purpose will be clearly expressed. 

Furthermore, all data stored in the website will be kept after the lifetime of the project and Programme for over 5 years, for European Union audit obligations purposes. However, after the Programme closure, the data will be archived and not used publicly.  

We also recommend that, to avoid intercepted messages, do not disclose unnecessary or sensitive personal information. To send us such information, contact us through the postal service.

What about cookies and tracking technologies?

The Programme web platform collects and stores information using cookies and similar tracking technologies to track web behaviors. We use this information to provide analytics of only statistical nature. 

How can you control your data with us?

According to GDPR Regulation (EU) 2016/679 all interested and concerned people have a right to information regarding their personal data, as well as a right to rectification or erasure, restriction of processing, or to lodge a complaint. 

In compliance with the legal requirement of Regulation (EU) No. 1303/2013 (Common Provisions Regulation), any personal data relating to EU-funded projects in the structural fund period 2014-2020 is erased after the statutory retention period.   

Moreover, any partner revoking its consent to the processing of their personal data before the end of the statutory retention period – will be, not only denied the related funding, but also  will have to refund the Programme on any amounts already perceived.  

If you believe that your rights are not fully or partially observed, you may lodge a complaint with the data protection authority (please check contacts in the related section). 

These limits affect specifically the data stored in the applications system, list of operations and the participation and presence in funded events. All other data related to accounts, newsletters, can be erased upon your express request, sending an e-mail to the website manager (please check contacts in the related section).

How is the data collected?

We store data of different types and in several ways: 

  • E-mail, postal and telephone contacts; 
  • Newsletters subscription; 
  • Event registrations; 
  • Surveys; 
  • Contact forms; 
  • Data collected through the Aristoil web site and other outsourced applications. These applications are the ones that olive oil producers that participate in the project fill in their personal data, their olive groves' data and some olive oil samples' ingredients.

Whom can you contact about data protection?


For suggestions and requests, contact the website manager:  epolis@efxini.gr 

For filing a complaint, contact the DPO:  [mail of DPO].